Requesting Public Records
For assistance or to make requests by letter, email, fax, or phone, contact Rhonda Pickering through the Records Division contact information provided on this page.
If making a request for any document and/or record from the Records Division, it must be made to the "Records Custodians" of our agency. This can be done by emailing the request to us or by coming into our office (the necessary form is also available in-office) during normal business hours.
Requests made to anyone other than the "Records Custodians" will not comply with the statutory requirements of the Public Records Act (Revised Code of Washington 42.56).
Public Records Requests must include:
- Name, address, and contact information for requestor
- Description of public records adequate to locate the records
- Date of request
You will receive a response within five business days.
The Records Division will make records available for inspection by appointment during normal business hours, excluding legal holidays. Requestors will indicate which documents he or she wishes the County to copy, and will not remove documents from the viewing area or disassemble or alter any document.
Response to Records Requests
Within five business days of receipt of the request, the Records Division will do one of the following:
- Make the records available for inspection or copying
- Send copies to requestor
- Provide a reasonable estimate when records will be available
- Contact requestor to request clarification
- Deny the request citing reason for denial
If the requestor does not receive a response within five days, he or she should contact the Records Division to determine the reason.
Records Exempt from Disclosure
The Public Records Act lists types of documents exempt from public inspection and copying. If only a portion of a record is exempt from disclosure, the Records Division will redact the exempt portions before providing the document.
Douglas County will not disclose lists of individuals for commercial purposes.
For a list of exempted records, please visit the Records Exemptions page.
If a requestor has not reviewed or claimed records within thirty days of notice that records are available, the Records Division may close the request.
If requested records contain information that may affect rights of others, before providing the records, the Records Division may give notice and allow time for action by the other parties.
After a request has been filled, if the Records Division becomes aware of additional documents existing at the time of the request, these will be provided to the requestor on an expedited basis.
Requesting Review of Denials
A requestor may send a written petition to the Prosecuting Attorney's Office in order to have any disclosure denial reviewed. The Prosecuting Attorney's Office will consider petitions and affirm or reverse the denial within two business days following the receipt of the petition by that office.
To learn how to contact the Prosecuting Attorney's Office, visit the Prosecuting Attorney page.
Cost for Public Records
There is no fee for inspecting public records.
- Paper copy: $0.15 per page
- DVD/CD: $0.25 each
- Fax: $1 per page
- Postage: actual expense of postage to send
- Envelopes: $0.50 each
Refer to Douglas County Code Chapter 2.51.090 for additional fees.
Fees may be paid by cash, personal check or money order payable to Douglas County Sheriff. Payment via debit/credit card is available online through our nCourt Payment Portal. A small convenience fee is charged for this online service.
For large requests, the County may:
- Require a deposit of up to 10% of estimated cost before making copies
- Provide copies in installments
- Require advance payment before providing further installments